Real-Life Communication
Even though you would think that a director of player operations
would be mainly involved in athletics, that's not usually the case. Since
the position is one that is more administrative, most of your day is spent
meeting with staff and players, arranging fund-raising events and handling
budgetary concerns.
One of the things you're doing today is writing
a memo that goes out to all of the program heads in the athletics department.
Since the end of the fiscal year is quickly approaching, a new budget has
been put in place. Each program will have to make a few changes.
You
can't address all of the changes in the memo, so you're scheduling a meeting
for tomorrow afternoon with each program director. You also need to let all
of the recipients know that although there will be some changes, none of the
programs is going to lose its funding.
Despite that, you're expecting
a few people to grumble. You think that addressing the issue of change in
the memo is the best way to prevent it from blowing out of proportion. And
you want to be sure that everyone will attend the meeting, so you'll ask that
each person sign the memo and return it to you.
You've learned that
the best memo is one that is less than a page long, so you've got to get all
of the pertinent information included in one page or less.
While you're
writing the memo, remember to use standard memo formatting: include lines
for To:, From:, and Re: (stands for regarding, or the issue that you wish
to address in the memo) in a block on the left-hand side. Also keep in mind
that this memo is a representation of you as a professional, so use proper
grammar, punctuation and spelling.