Administrative Services Manager  What They Do

Just the Facts


Plans, directs, or coordinates one or more administrative services of an organization, such as records and information management, mail distribution, facilities planning and maintenance, custodial operations, and other office support services.

This career is part of the Business Management and Administration cluster Operations Management pathway.


A person in this career:

  • Monitors the facility to ensure that it remains safe, secure, and well-maintained.
  • Prepares and reviews operational reports and schedules to ensure accuracy and efficiency.
  • Sets goals and deadlines for the department.
  • Acquires, distributes and stores supplies.
  • Analyzes internal processes and recommends and implements procedural or policy changes to improve operations, such as supply changes or the disposal of records.
  • Conducts classes to teach procedures to staff.
  • Plans, administers, and controls budgets for contracts, equipment, and supplies.
  • Hires and terminates clerical and administrative personnel.
  • Directs or coordinates the supportive services department of a business, agency, or organization.
  • Oversees construction and renovation projects to improve efficiency and to ensure that facilities meet environmental, health, and security standards, and comply with government regulations.

Working Conditions and Physical Demands

People who do this job report that:

  • You would sit most of the time. There's some walking and standing. You may have to lift and carry things like books, papers or tools weighing 10 lbs. or less.
  • Work in this occupation requires being inside most of the time
  • Work in this occupation involves sitting more than one-third of the time

Working in this career involves (physical activities):

  • Seeing clearly up close
  • Speaking clearly enough to be able to be understood by others
  • Identifying and understanding the speech of another person

Work Hours and Travel

  • Regular working hours and limited travel

Specialty and Similar Careers

Careers that are more detailed or close to this career:

  • Administrative Coordinator -- Provides administrative and technical support to the Administration Department. May exercise direct or functional supervision over assigned lower-level clerical support personnel.
  • Administrative Director -- Directs, organizes, and arranges administrative functions for an organization.
  • Administrative Manager --
  • Administrative Officer -- Oversees and implements administrative procedures, establishes work priorities and coordinates the acquisition of administrative services such as office space, supplies and security services.
  • Administrative Specialist --
  • Administrator --
  • Business Administrator --
  • Business Manager --
  • Facilities Manager -- Responsible for the management of services and processes that support the core business of an organization, with a focus on using best business practice to improve efficiency, by reducing operating costs while increasing productivity.
  • Office Manager --