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Document Management Specialist

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Associate's degree

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What They Do

Document Management Specialists Career Video

About This Career

Implements and administers enterprise-wide document management systems and related procedures that allow organizations to capture, store, retrieve, share, and destroy electronic records and documents.

This career is part of the Information Technology cluster Information Support and Services pathway.

A person in this career:

  • Assists in determining document management policies to facilitate efficient, legal, and secure access to electronic content.
  • Assists in the development of document or content classification taxonomies to facilitate information capture, search, and retrieval.
  • Implements electronic document processing, retrieval, and distribution systems in collaboration with other information technology specialists.
  • Identifies and classifies documents or other electronic content according to characteristics such as security level, function, and metadata.
  • Develops, documents, or maintains standards, best practices, or system usage procedures.
  • Assists in the assessment, acquisition, or deployment of new electronic document management systems.
  • Administers document and system access rights and revision control to ensure security of system and integrity of master documents.
  • Writes, reviews, or executes plans for testing new or established document management systems.
  • Prepares and records changes to official documents and confirms changes with legal and compliance management staff, including enterprise-wide records management staff.
  • Monitors regulatory activity to maintain compliance with records and document management laws.

Working Conditions and Physical Demands

People who do this job report that:

  • You would sit most of the time. There's some walking and standing. You may have to lift and carry things like books, papers or tools weighing 10 lbs. or less.
  • Work in this occupation requires being inside most of the time
  • Work in this occupation involves sitting more than one-third of the time

Working in this career involves (physical activities):

  • Seeing clearly up close
  • Speaking clearly enough to be able to be understood by others
  • Identifying and understanding the speech of another person

Work Hours and Travel

  • Regular working hours and limited travel

Specialty and Similar Careers

Careers that are more detailed or close to this career:

  • ECM Consultant (Enterprise Content Management Consultant)
  • Records and Information Management Consultant (RIM Consultant)
  • Records and Information Management Specialist (RIM Specialist)
  • Certified Document Imaging Architect
  • Business Records Manager
  • Document Control Manager
  • Document Management Consultant
  • Electronic Content Manager
  • Record Systems Analyst
  • Records Manager


  • Email Support
  • 1-800-GO-TO-XAP (1-800-468-6927)
    From outside the U.S., please call +1 (424) 750-3900
  • North Dakota Career Resource Network
    ndcrn@nd.gov | (701) 328-9733